Executive Assistant – Office of the CEO

*Please note the specific applications instructions listed at the bottom of this ad. About the team We are seeking an extraordinarily forward-thinking, motivated, resourceful, and proactive individual with an established and proven history of high performance to join the Office of the CEO team. Reporting to: EA Lead About the role This role requires high levels of discretion, integrity, good judgment, and professionalism in dealing with senior executives inside and outside of the company. The successful candidate must understand business priorities, demonstrate the ability to proactively anticipate needs, drive improvements, own and complete sophisticated tasks and projects quickly, react with appropriate urgency to situations that require a quick turnaround, and proactively solve difficult or complex problems. Exceptional organizational and communication skills, both written and verbal, are a must. Responsibilities include: xc2xb7 Provide behind-the-scenes support to top-level senior executives while maintaining high levels of discretion, professionalism, judgment, and attention to detail. xc2xb7 Develop detailed travel itineraries, including flight schedules, ground transportation, hotel accommodations, and any other necessary arrangements. xc2xb7 Coordinate with relevant parties to ensure all travel documents, visas, and permits are obtained and up-to-date. xc2xb7 Establish and maintain relationships with private jet operators, charter companies, Fixed Base Operators (FBOs), and other aviation service providers. xc2xb7 Monitor the performance and reliability of vendors, addressing any issues or concerns promptly. xc2xb7 Provide 24/7 support for executives during travel, promptly addressing any issues or changes to the itinerary. xc2xb7 Coordinate with on-the-ground contacts to ensure smooth transitions and support during the trip. xc2xb7 Handle any travel emergencies, such as delays, cancellations, or medical issues, and provide quick, effective solutions. xc2xb7 Utilize travel management software and tools to streamline booking and itinerary management processes. xc2xb7 Implement and maintain a centralized travel database for tracking travel schedules, preferences, and historical data. xc2xb7 Leverage technology to enhance communication and coordination with all stakeholders involved in travel arrangements. xc2xb7 Maintain detailed profiles of executive travel preferences, including preferred aircraft types, in-flight amenities, and dietary requirements. xc2xb7 Customize travel arrangements to meet the unique needs and preferences of each executive, ensuring a comfortable and efficient travelexperience. xc2xb7 Stay informed about the latest trends and innovations in private aviation to continuously enhance the travel experience. xc2xb7 Own and handle complex executive travel calendars and scheduling requirements. xc2xb7 Evaluate and streamline or create processes across functions and offices to ensure clear communication, efficiency, and travel operational excellence. xc2xb7 Anticipate follow-ups and proactively manage upcoming needs. xc2xb7 Support team members on special projects as needed; may be responsible for some programs independently. xc2xb7 Build internal and external partnerships and coordinate work efforts across functions. xc2xb7 Prioritize and own a multitude of requests on behalf of the Chief Executive Officer. xc2xb7 May require 10% travel annually. Who you are An established Executive Assistant with a minimum of 10+ years of experience, with at least 5 years providing support to C-Suite executives and experience providing support remotely. A highly motivated self-starter with extraordinary levels of discretion and good judgment, remarkable performance standards, strong attention to detail, and initiative to take action and get things done. Qualifications and Skills: xc2xb7 Able to successfully navigate a tech-first, async and distributed work environment. xc2xb7 Experience having direct responsibility for complex executive calendaring and travel xc2xb7 Experienced at leveraging various programs and applications to effectively provide support remotely. xc2xb7 Flexibility to work in-office as needed, sometimes on short notice. xc2xb7 Professional with a high degree of subtlety, tact, and judgment. xc2xb7 Able to use sound judgment and discretion when handling highly confidential and proprietary materials. xc2xb7 Excellent influencing, negotiating, communication, and organization skills. xc2xb7 Ability to think and plan proactively, delegate responsibilities appropriately, and manage time effectively. xc2xb7 Ability to multitask, anticipate needs, continually shift priorities on a momentxe2x80x99s notice, and balance competing priorities. xc2xb7 Ability to work independently. xc2xb7 Comfortable in a team-of-EAs environment and reporting to and taking direction from an EA lead. xc2xb7 Strives to exceed expectations with a customer-focus attitude. xc2xb7 Enjoys problem-solving, working collaboratively with others and building effective working relationships. xc2xb7 Ability to accept accountability for outcomes and results, and to seek/act upon constructive feedback. xc2xb7 Proficient with technology including Microsoft Office suite applications (Outlook, Word, Excel, PowerPoint, etc); Google Suite applications (Sheets, Docs, Slides, etc.); Zoom, iPhone, Slack, etc. xc2xb7 Experience working in the technology sector preferred. Compensation: xc2xb7 In Washington State, the standard base pay range for this role is $100,900 -161,100 annually xc2xb7 In addition to a competitive base salary this position is also eligible for equity awards based on factors such as experience, performance and location xc2xb7 Benefits include comprehensive medical, dental, vision, life, and disability coverages as well as parental leave, family benefits, retirement contributions, and paid time off To apply: PLEASE READ: In addition to including your resume, and in lieu of a standard cover letter, please include answers to the questions below. They can be presented wherever or however you would normally include a cover letter. Applicants who do not include this information will not be reviewed for this role. *Also, this ad is posted on Indeed.com. If you see it elsewhere, please be sure to apply via Ideed so we ensure your full application comes through. 1. After reading this job description, itxe2x80x99s clear this role has a big focus area early on; what is it? 2. Has this one focus area been a significant responsibility of yours in past positions? 3. If you are selected to interview, we will ask you to walk us through at least one example that illustrates how detail-obsessed you are, ideally related to itineraries. We donxe2x80x99t need the whole example here, but please give us the headline of the example that comes to mind. 4. Share something fun or unique about yourself; wexe2x80x99d love to know there is a human being applying for this job! Thank you for your time reviewing this job description and applying for the job. Due to the volume of responses we receive, we will not be able to acknowledge each application. If we feel you could be a good fit for this position, we will contact you. Please do not contact us multiple times. Job Type: Full-time Pay: $100,900.00 – $161,100.00 per year Benefits: Dental insurance Health insurance Life insurance Paid time off Parental leave Retirement plan Vision insurance Schedule: Monday to Friday Work Location: Hybrid remote in Seattle, WA 98101