Senior Manager, School of Dentistry Administration

Under minimal supervision, oversees the coordination and administration of various administrative functions at the School of Dentistry (SOD). This position plays a crucial role in ensuring the smooth operation of the SODxe2x80x99s internal administrative systems and workflows. As a member of the School of Dentistry team you are expected to form positive and productive relationships with peers, students and leadership to support the mission, vision, values, and PROMISE standards of the organization. You are expected to encourage and foster a supportive and compassionate environment for our patients, students, faculty, staff, and the communities we serve. Responsibilities Disclaimer This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. Essential Functions Plan and Coordinate Administrative Procedures: Devise efficient administrative procedures and systems, and streamline and improve processes across different departments. Project Manage: Create and implement project management procedures for the administrative team, and lead projects directly as assigned. Recruit and Train: Recruit and train personnel, allocate and oversee responsibilities, and manage use of office space. Lead a Team: Evaluate staff performance, provide coaching, guidance, and mentorship to support career growth of team members. Skills Training: Develop and initiate staff skills training. Seek Improvements: Support and cultivate a culture of active listening and engagement. Develop departmental strategies that will support continuous improvement. Communicate: Ensure the smooth flow of information within the school to facilitate business operations. Ensure customer satisfaction by analyzing complaints, concerns and suggestions and providing appropriate follow-through. Monitor Expenses: Monitor costs and inventory of office supplies and other operational expenses to assist in budget preparation. Stay Informed: Keep updated on organizational changes and business developments. Participate: in school and University-wide committees to establish customer service standards and administrative plans and policies. Problem Solving Often selects from a predetermined list of alternatives and sometimes recommends or changes policy and procedure based upon amount of discretion given by department. Problems would be referred to superior based upon predetermined guidelines set by the department. Comments Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead. The staff member must be able to demonstrate the knowledge and skills necessary to provide care appropriate to the age of the patients served on his or her assigned unit. The individual must demonstrate knowledge of the principles of life span growth and development and the ability to assess data regarding the patientxe2x80x99s status and provide care as described in the departmentxe2x80x99s policies and procedures manual. Minimum Qualifications Bachelorxe2x80x99s degree in a related area or equivalency (one year of education can be substituted for two years of related work experience). Four to six years of progressively more responsible management experience. Background knowledge of hiring departmentxe2x80x99s area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors. Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department. Completion of provided supervisory training within one year of employment may be required. Masterxe2x80x99s degree in a related area may be preferred. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. Preferences Type Benefited Staff Special Instructions Summary Additional Information The University is a participating employer with Utah Retirement Systems (xe2x80x9cURSxe2x80x9d). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URSxe2x80x99 post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veteransxe2x80x99 preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteranxe2x80x99s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinatorxe2x80x99s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/ Online reports may be submitted at oeo.utah.edu https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South. Posting Specific Questions Required fields are indicated with an asterisk (*). * Do you have a related Bachelor’s degree or equivalency? (2 years related work experience may be substituted for 1 year of education) Yes No * Do you have four or more years of progressively more responsible management experience? Yes No Applicant Documents Required Documents Resume Optional Documents Cover Letter Appropriate discharge document (such as a DD-214 xe2x80x93 Member Copy 4) xe2x80x93 Veteran Only xe2x80x93 Call 801.581.2169 Addendum to the University of Utah – Veteran Only – Call 801.581.2169 after submission Open Date 05/06/2024 Requisition Number PRN38472B Job Title Manager, Administration Working Title Senior Manager, School of Dentistry Administration Job Grade F FLSA Code Administrative Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary Monday xe2x80x93 Friday, May be eligible for a hybrid work schedule. VP Area U of U Health – Academics Department 01478 – SOD – EDUCATION Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $75,000 – $84,000 Close Date Open Until Filled No